Operations Assistant

  East Rutherford, NJ

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Reference #: 247758
Industry: Commercial Real Estate - Property Management
Location: East Rutherford, NJ
Type: Direct
Posted On: 21/11/2019


RealREPP is a full service commercial real estate firm and is currently teaming with a well known commercial real estate investment, management company in Irvine to assist them in hiring for an Operations Assistant. This is a newly created position that is open due to growth within the company.

This Operations Assistant will be responsible for:
- Overall support of corporate operations functions
- Prepare Contracts and Purchase Orders as needed
- Obtain and track insurance certificates when required 
- Perform regional annual compliance audits and track corrections to verify compliance
- Update Organizational Charts in Power Point
- Distribute monthly/quarterly/annual reports to all stakeholders
- Support integration of third-party managers with in-house management 
- Assist with sustainability projects as needed
- Support annual budget/re-forecast process
- Support property tax appeal process across company
- Track and monitor completion dates to ensure CAM Rec deadlines are met

General Administrative Support:
- Prepare general correspondence to Property Management group regarding department meetings, conference calls, projects, etc. 
- Create and/or update Excel spreadsheets
- Coordinate meetings, reserve conference rooms and order lunches
- Assist with travel arrangements 
- Prepare expense reports
- Photocopy, scan documents, create binder tabs, covers and spines
- Prepare overnight packages, courier envelopes
- Other general administrative support as necessary

This role offers a fantastic salary + target bonus, 401K with a 5% match, excellent medical benefits and 1/2 DAY SUMMER FRIDAYS! In addition, they offer a gym membership, offer a fantastic work/life balance with stability and opportunities for growth! 

REQUIREMENTS
 - Self-motivated, team player with the ability to work independently and in a team environment
- Strong organizational, problem-solving and analytical skills; with ability to manage priorities and workflow
- Strong communication skills, both oral and written
- Must be proficient with Microsoft Office platform, including Outlook, Word, Excel and PowerPoint.
- Property Management or real estate experience a plus
- Four-year degree preferred


This role offers a fantastic salary + target bonus, 401K with a 5% match, excellent medical benefits and 1/2 DAY SUMMER FRIDAYS! In addition, they offer a gym membership, offer a fantastic work/life balance with stability and opportunities for growth! 

If you are interested in this fantastic opportunity, please register and apply online - www.RealREPP.com or send your resume to Resumes@RealREPP.com.


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